Town Board Work Session

EXECUTIVE SESSION:
6:45 Open Meeting then Vote to go into Executive Session for discussion on contract negotiations

OPEN SESSION:
7:30 712 Kitchawan Road
Contact: Taylor Palmer, Cuddy & Feder
Discussion: Rezoning Request

7:45 Water Department
Contact: Kenny Rundle
Discussion: Updates and Report on Department (Flexnet Sensus System (remote meter
reading system)

8:00 Turus Lane
Contact: Bruce Kelderhouse
Discussion: Discussion on modular home construction

8:10 Faraway Farms
Contact: Leda Blumberg
Discussion: Pond Dredging Project

8:20 Crystal Court
Contact: Michael Quinn, Town Engineer
Discussion: Discontinuance of a paper road

8:30 Utility Companies (Con Edison & Verizon)
Contact: Michael McDermott, Town Attorney
Discussion: Discussion on Double Pole Proposed Law

9:00 Jefferson Valley Mall & Westchester Land Trust
Contact: Michael J. Grace, Supervisor
Discussion: Discussion

9:15 Proposed Local Laws – Grease Trap Inspections & Master Fee Schedule
Contact: Michael McDermott, Town Attorney
Discussion: Discussion

RESOLUTIONS (to be passed TUESDAY, May 2, 2017)

Engineering:
Bid Extension:
Lab Bid for the Water Pollution Control Plant – Bid #16-1

Authorize Supervisor to Sign - Professional Services Agreement
with GHD for the Instrumentation & Controls Work at the Yorktown Water Pollution Control
Plant

Authorize Supervisor to Execute an Agreement for the Implementation and Funding (100% of the Federal-Aid and State-Aid Eligible Costs) 
with NYS DOT for a bridge replacement at Hill Boulevard and a culvert replacement at Veterans Road.

Finance:
Request from Comptroller for authorization for the following budget transfers to close Capital
Project HT – Mohegan East Sewer
   From: YS – Yorktown Sewer Cash
   To: HT – Mohegan East Sewer Cash
   Amount: $22,410.93
Be it further resolved that the Town Board authorizes Capital Project JK – Kitchawan Water
District be closed.

Nutrition:
Request from Nutrition for the Town Board to authorize the Town Supervisor to sign an Amendment to the original agreement with Westchester County Department of Senior Programs and Services for Direct Care Worker Agreement in the amount of $11,356. The original amount was $11,481. It was changed due to a clerical error from Westchester County. This is for the period 4/1/15 through March 31, 2106.

Supervisor:
Request for authorization for Town Supervisor to sign an agreement with the Yorktown
Community Nursery School for summer camp from July 3, 2017 to August 4, 2017 in the amount of $3,725.00.

Water Department:

• WHEREAS, the Yorktown Consolidated Water District uses Sensus water meters throughout its distribution system; and

                   WHEREAS, on May 22, 2015, Sensus announced the end of life (EOL) of its regional network interface release 2.x (aka FlexNet) effective April 12, 2016. This interface is used by the Yorktown Water Department to obtain remote readings on 3,300 Sensus water meters; and

                   WHEREAS, Sensus continued support for customers licensing this software for one year after its EOL. On April 12, 2017 Sensus ended support of this software; and    

              WHEREAS, software reaching EOL is considered obsolete and is no longer supported by Sensus due to third party licensing issues; and

              WHEREAS, the solution will be a FlexNet upgrade to transition to a hosted system where servers and software are both managed and supported off site in a tier four data management center. The in-house servers located at the Water Department office will no longer be required to operate the Sensus system; and

              WHEREAS, the cost will consist of a “one time” set up fee of $16,475.00 and Year 1 annual fees based on 3,300 meters of $7,300.00 for a total of $23,775.00. All annual fees will include all support necessary; and

              THEREFORE BE IT RESOLVED, the Town Board authorizes the Distribution Superintendent, Ken Rundle, to purchase the Year 1 FlexNet upgrade for $23,775.00. 

• WHEREAS, designated Water Department employees alternate standby on a weekly basis; and 

                   WHEREAS, in responding to an emergency the standby employee on call must travel to the Water Department garage, pick up a Town vehicle and travel to the emergency site to investigate; and

                   WHEREAS, this route affects the Water Department timeliness in responding to the emergency and in most cases causing more property damage and water loss for the Town; and

                   WHEREAS, to provide a more efficient and timely response to all Water Department emergencies it is in the best interest of the Town to permit the standby employee on call  to take a Water Department vehicle home; and

                   NOW, THEREFORE, BE IT RESOLVED, that upon recommendation of the Distribution Superintendent, Ken Rundle, the Town Board authorizes the Water Department standby employee who is on call to take a Water Department vehicle home for the sole purpose of responding to Water Department emergencies.