Town Board Meeting

FINAL TOWN BOARD AGENDA

TOWN OF YORKTOWN

November 19, 2013

 

 

PLACE:                 

TOWN HALL                                                            ________                    7:30pm

 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

PRESENTATION – Betsy Musso

                                    Alliance for Safe Kids

 

4.         REPORT FROM SUPERVISOR MICHAEL GRACE

                                       

5          REPORTS FROM TOWN BOARD MEMBERS

 

6.         PERSONNEL

Appointments:

                         Thomas Gallello – John C. Hart Library

            BE IT RESOLVED, that Thomas M. Gallello is hereby appointed Caretaker, job class 0446-02, in the Library, effective February 26, 2013 to be paid from Yorktown CSEA Salary Schedule A, Group 11, Step 1, which is $50,782.00 annually.

 

            BEIT RESOLVED, that this appointment is subject to a probationary period of not less than 12 nor more than 52 weeks, commencing on the first date of appointment on Feb. 26, 2013.

 

            This is to satisfy a change in title only as per Westchester County Civil Service decision.

 

Retirement:

      Sandra Norman – John C. Hart Library

                        

7.         RESOLUTIONS FROM THE MEETING OF 10/15/2013

 

8.         COURTESY OF THE FLOOR

 

9.         PUBLIC HEARING

                    Convene:

Request for amended site plan – Winery at St. George’s LLC

 

10.         REFERRAL           

Request for an amended site plan – Shell Service Station

Commerce Street (add a canopy)

            RESOLVED, that the Town Clerk is hereby authorized to refer the application received from Shell Service Station, 1821 Commerce Street, c/o Catapano Engineering, PE for an amended special use permit, site plans and EAF to the agencies listed below for their review and/or recommendation, and

 

            BE IT FURTHER RESOLVED, the Town Board declares its intent to act as Lead Agency, and

 

            BE IT FURTHER RESOLVED, that the Town Board would like your comments and or recommendation by December 17, 2013, and

 

            BE IT FURTHER RESOLVED, that a Public Hearing is scheduled to take place on Tuesday, January 21, 2014 at the Yorktown Town Hall, 363 Underhill Avenue, Yorktown Heights, NY at 7:30 pm o’clock or as soon thereafter can be heard.

         

            Town of Yorktown Agencies:

 

            ABACA

            Building Inspector

            Highway Department

            NYS DEC

            NYC DEP

            Planning Board

            Planning Department

            Town Engineer

 

11.          ADVERTISING   

Bid – Stone, Gravel and Concrete Materials – Highway Department

            NOTICE IS HERE GIVEN that sealed proposals will be received by the

Town Clerk, Town of Yorktown, Westchester County, NY until 11:00 A.M. on

December 4, 2013 at the Town Hall, 363 Underhill Avenue, Yorktown Heights, N.Y. 10598 for Stone, Gravel and Concrete Materials Bid – Year 2014 - Highway Dept. Bid. Specifications may be obtained at the office of the Town Clerk in said Town Hall.

 

Proposed local law amending Chapter 15 of the Code of the

                           Town of Yorktown concerning building permit renewal fees.

 NOTICE IS HEREBY GIVEN that a public hearing will be held by the Town Board, Town of Yorktown, Westchester County, New York at Town Hall, 363 Underhill Avenue, Yorktown Heights, New York 10598, on the 3rd day of December, 2013 at 7:30 o'clock PM, or as soon thereafter as the same can be heard, to consider a proposed local law amending Chapter 15 of the Code of the Town of Yorktown entitled “BUILDING CONSTRUCTION ADMINISTRATION” concerning building permit renewals fees.

 

12.       AWARD BID:

Parks and Recreation:

       Bi-Annual Brochure

            WHEREAS, bids were received on Friday, November 1, 2013 for formatting, printing and delivering the 2014 Program Brochures as specified by the Town of Yorktown Parks and Recreation Department.  Bids were submitted by the following vendors:

 

Graphic Image, Inc.

561 Boston Post Road

Milford, CT. 06460

BID per Brochure:                    $5,380.00     

            Total cost per year (x2):            $10,760.00

 

Courier Printing Corporation

24 Laurel Bank Ave.

Deposit, NY 13754

BID per Brochure:                    $8,214.00

Total cost per year (x2):            $16,428.00

 

Aladdin Printing

560 S 3rd Avenue

Mount Vernon, NY 10550-4567

      BID per Brochure:                    $9,145.00

      Total cost per year (x2):            $18,290.00

 

    RESOLVED, that the lowest bidder, Graphic Image, Inc., is awarded the 2014 Program Brochures Bid.

 

13.      RESOLUTIONS

Request from the Court Clerk

                         Unified Court System Resolution             

RESOLVED, that the audit of thee Town of Yorktown Justice Court prepared by O’CONNOR DAVIES, LLP for the fiscal year 2012 submitted to the Town on April 13, 2012 be  and is hereby accepted by the Town Board.  A copy of the audit is filed with the Town Clerk and is available for public inspection.

 

Requests from the Engineering Department:

        Release the following Bonds:

                             #WP-BSWPP-T – 026-13 -         $   600.00

WHEREAS, I.B.M. as applicant, posted Check No. 0004136145 in the amount of $600.00 which was deposited into the T33 account on May 24, 2013, covering permit #026-13 for work performed at the Route 134 site, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $600.00 for erosion may be released to the applicant, NOW, THEREFORE BE IT

 

RESOLVED, that the Erosion Control Bond in the amount of $600.00 be and is hereby released to I.B.M. 1101 Kitchawan Road, Yorktown Heights, NY 10598, Attn: Nicolette Visalli or Frank Langone.

 

                              #FSWPPP-T-014-12 -                $  3,500.00

WHEREAS, IBM, as applicant, posted Check No. 0004094761 in the amount of $3,500.00 which was deposited into the T33 Account on September 11, 2012, to serve as the Erosion Control Bond covering permit #FSWPPP-T-014-12, for work performed at their Kitchawan  road location, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $3,500.00 for erosion may be released, NOW THEREFORE BE IT

 

RESOLVED, that the  Erosion Bond in the amount of $3,500.00, be and is hereby released to IBM, 1101 Kitchawan Road, Route 134, Yorktown Heights, NY 10598, Attn:  Mr. Dan Chess.

 

                              #FSWPPP –WP-063-12             $  2,500.00

WHEREAS, IBM, as applicant, posted Check No. 0004098811 in the amount of $2,500.00 which was deposited into the T33 Account on October 12, 2012, to serve as the Erosion Control Bond covering permit #FSWPPP-WP-063-12, for work performed at their Kitchawan  road location, and

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $2,500.00 for erosion may be released, NOW THEREFORE BE IT

 

RESOLVED, that the  Erosion Bond in the amount of $2,500.00, be and is hereby released to IBM, 1101 Kitchawan Road, Route 134, Yorktown Heights, NY 10598, Attn:  Mr. Dan Chess.

 

                              #WP-BSWPPP-T-087-12          $  2,500.00

                                          and wetlands permit      $  1,500.00

WHEREAS, Teatown Lake Reservation Inc., as applicant, provided the Town with Check No. 0001887 in the amount of $2,500.00 which was deposited into the T33 account on July 8, 2013 to serve as the Erosion Control Bond for work performed at the Spring Valley Road site, and

 

WHEREAS, Teatown Lake Reservation Inc., as applicant, provided the Town with Check No. 0001889 in the amount of $1,500.00 which was deposited into the T33 account on July 8, 2013, to serve as the Wetland Bond, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $2,500.00 for erosion control and the $1,500.00 for wetlands  may be released to the applicant, NOW, THEREFORE BE IT

 

RESOLVED, that the above referenced monies and is hereby released to Teatown Lake Reservation, 1600 Spring Valley Road, Ossining NY 10562.

 

                              #WP-E-038-08                            $  4,000.00

WHEREAS, I.B.M. as applicant, posted Check No. 3798569 in the amount of $9,500.00, which was deposited into the T33 account on October 22, 2008, $5,500 to serve as the Erosion Control Bond and $4,000.00 to serve as the five-year Wetland Bond, for Town Board Wetland & Excavation Permit #WP-E-038-08, for work performed at the Kitchawan Road location, and

 

WHEREAS, the Town Board released the $5,500 Erosion Control Bond at their meeting on February 2, 2010, and

 

WHEREAS, the applicant is now requesting that their five-year Wetland Bond in the amount of $4,000.00 be released as the site is stable; and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $4,000.00 for wetlands may be released to the applicant, NOW, THEREFORE BE IT

 

RESOLVED, that the above-described Wetland Bond in the amount of $4,000.00 be and is hereby released to I.B.M. 1101 Kitchawan Road, Yorktown Heights, NY 10598, Attn: Mr. Daniel Chess, P.E.

 

                              #WP-T-041-13                            $   1,500.00

WHEREAS, Forest Works, LLC as applicant, posted check #1586 in the amount of $1,500.00 which was deposited into the T33 Account on August 30, 2013, covering Wetland & Tree Permit #041-13 for work performed at the Hilltop Road site, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $1,500.00 for erosion may be released, NOW THEREFORE BE IT

 

RESOLVED, that the above-described bond be and is hereby released to Forest Works, LLC, P.O. Box 213, South Kent, CT 06785, Attn: Mr. Jamie Lintner.

 

                              #BSWPPP-009-11                      $   2,000.00    

WHEREAS,  Freedom Gardens for the Handicapped, as applicant, heretofore posted Check No. 3644 in the amount of $2,000.00 to serve as the Erosion Control Bond, which was deposited into the T33 Account on April 29, 2011, covering Stormwater Permit #009-11, for work performed at their Strawberry Road location, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $2,000.00 for erosion may be released, and

 

RESOLVED, that the above referenced bond be released to Freedom Gardens for the Handicapped, 1680 Strawberry Road, Mohegan Lake, NY 10547.

 

                              #BSWPPP-058-13                      $   1,000.00

WHEREAS, Steve Ianuzzi as applicant, posted $1,000.00 (cash) which was deposited into the T33 Account on August 30, 2013, covering Stormwater Permit #058-13 for work performed at his Baptist Church Road residence, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $1,000.00 for erosion may be released, NOW THEREFORE BE IT

 

RESOLVED, that the above-described Erosion Bond in the amount of $1,000.00, be and is hereby released to Mr. Steve Ianuzzi, 1189 Baptist Church Road, P.O. Box 4, Yorktown Heights, NY 10598.

 

                              #BSWPPP-043-10                      $      300.00

WHEREAS, Patricia Martucci as applicant, posted $300.00, which was deposited into the T33 Account on November 5, 2010, covering Excavation Permit #043-10 for work performed at her Ivy Road residence, and

 

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $300.00 for erosion may be released, NOW THEREFORE BE IT

 

RESOLVED, that the above-described Erosion Bond in the amount of $300.00, be and is hereby released to Ms. Patricia Martucci, 1438 Ivy Road, Mohegan Lake, NY 10547.

 

Request from the Finance Department

                        Extend the bid for Information Technology Services

                           awarded to Sullivan Data for a two year term beginning

                            January 1, 2014 to December 31, 2015

            Whereas, the Town of Yorktown duly advertised Requests for Proposals for Information Technology Services, and

 

            Whereas, on October 20, 2011, the only proposal received was opened, now,

 

            Therefore be it resolved, that the bid for Informational Technology Services awarded to Sullivan Data be extended per the terms of the BID for two additional years: January 1, 2014 through December 31, 2015, at a annual cost of $63,100.

 

                                                                                                   NY 10567

                         Authorize the Comptroller to transfer $8,000.00 from Highway   

                          Budget Line D5130.403 to D5130.425.

            Resolved, the Town Board approves the Comptroller to transfer $8000.00 from Highway line D5130.403 to Highway line D5130.425

 

            Authorize the Comptroller to transfer funds for various projects

            Be it resolved, that the following 2013 budget transfer is approved:

            Transfer $251,216.20 from the General Fund, Fund Balance:

            $ 83,000.00 to the YCCC Building Maintenance (Generator) Line A1625.0416.3 and

            $168,216.20 to the Engineering Special Projects (Greenwood Street Culvert) Line A1440.0479.2

.

Request from the Highway Superintendent:

                         Release Escrow – Street Opening Permit - #012-009 - $2,000.00

WHEREAS, a representative of the Highway Department has made an inspection of the following site and found the work to be completed satisfactorily.

 

NOW, THEREFORE, BE IT RESOLVED, the Town Board authorizes the release of the following Escrow Deposit:

 

 

Type of Permit    Permit #         Amount            Location                    Refund to

 

Street Opening   012-009         $2,000.00        2466 Broad St   Pizzella Bros., Inc.                                                                                                                    7 Dogwood Road

                                                                                                   Cortlandt Manor,    

                                                                                                               NY 10567

Request from the Legal Department:

                        Authorize the payment of up to $1,625 to Major Abstract for Title

                           Reports prepared in connection with the disposition of certain in

                              rem properties

            RESOLVED, that the Town Board authorizes the payment of up to $1625 to Major Abstract Corp., 1110 Route 55, Suite 205, LaGrangeville, NY 12540, for title reports prepared in connection with the potential disposition of certain in rem parcels.

         

Request from the Police Department:

                         2013 Budget Transfers due to the need to replace the Police

                          Department’s Computer Aided Dispatcher Server

            WHEREAS, the Police Department’s Computer Aided Dispatcher Server has reached the end of its serviceability and must be replaced,

 

            BE IT RESOLVED, that the Town Board approves the following 2013 budget transfers:

Transfer $16,000.00 from A3120.0210 (Vehicles) into A3120.0201.0001 (Computer Equipment),

Transfer $16,000.00 from A3120.0201 (Equipment) into A3120.0201.0001 (Computer Equipment),

            BE IT FURTHER RESOLVED, that the Town Board authorizes the Supervisor to sign a contract with IBM Authorized Agent: Vertical Var LLC dba SPS Var, LLC for the purchase of computer hardware, related computer software and installation.

 

Request from the Town Board:

                         Approve the Memorandum of Agreement between the Town of

                           Yorktown and the CSEA Local 1000 for the period covering

                             January 1, 2012 to December 31, 2015. 

            BE IT SO RESOLVED, that the Town Board hereby approves the Memorandum of Agreement between the Town of Yorktown and the CSEA Local 1000, AFSCME, AFL-CIO, Town of Yorktown Unit, Westchester County Local 860, covering the period January 1, 2012-December 31, 2015 and authorizes the expenditure of funds consistent therewith; and

 

            BE IT FURTHER RESOLVED, that the Town Supervisor is authorized to execute a collective bargaining agreement covering the period from January 1, 2012 through December 31, 2015 that is consistent with the terms of the Memorandum of Agreement.

                         Approve Hudson Valley Hospital request to hang banners on                                             Veterans Road and Commerce Street   

            Resolved, that the Town Board approves the Hudson Valley Hospital Center’s request to display a banner across Veterans Road and display banners on light posts along Commerce Street for the month of January 2014.

 

Request from the Water Superintendent

                           Budget Transfer for heating oil purchases       

            Transfer $9,000 from the Water Department Service by Others Line (SW 8310.495) to the Water Department Fuel Oil Line (SW8320.408) to cover heating oil purchases for the remainder of the 2013 heating season.

 

14.       MONTHLY REPORTS

Receiver of Taxes
Building Inspector
Finance Department – Trial Balance

 

15.       COURTESY OF THE FLOOR

         

  16.       ADJOURN

 

ALICE E. ROKER

TOWN CLERK

TOWN OF YORKTOWN

 

 

 

UPDATED:  November 19, 2013

DATED:   November 15, 2013

 

 

                  AWAITING DECISION:

State Land Corp – Rezoning