Town Board Work Session

EXECUTIVE SESSION:
6:45 Open Meeting then Vote to go into Executive Session to discuss Personnel

OPEN SESSION:
7:30 Morris Lane
Contact: Phil Sanders
Discussion: Request for Stormwater Pollution Prevention Plan #FSWPPPP-T-017-16

8:00 BOCES
Contact: David Rambo, Water Superintendent
Discussion: Discussion on water usage

8:20 Littering
Contact: Kim Gage, Refuse and Recycling
Discussion: Discussion on littering and placement of “No Littering” Signs

8:35 Illington Road
Contact: Michael J. Grace, Supervisor
Discussion: Discussion on Offer to Purchase Land from Saunders Family

8:45 Tree Ordinance
Contact: Michael J. Grace, Supervisor
Discussion: Discussion

8:55 Escrow Free Requirements
Contact: Michael J. Grace, Supervisor
Discussion: Discussion

9:05 Dumpster Enclosure Local Law
Contact: Michael J. Grace, Supervisor
Discussion: Discussion
 

RESOLUTIONS (to be, Tuesday, May 3, 2016):

Engineering:
Bond Release:
16 Lake Road, Inc. - #WP-051-09 & #WP-081-14 - Stormwater & Wetlands bond release

Bid Award – at 5/3 TB Meeting
Lab Services for the Water Pollution Control Plant - #16-1 – bid opening is 4/28.

Finance:

• Request from Comptroller for authorization to transfer $16,800.00 from the Town Board Medical Line (A1010.810) to the Street Lighting Repair line (A5182.418) for the replacement / repair of four (4) street lights located on Commerce Street.
   
• Be it resolved that the Town Board authorizes the Budget Transfers listed below to close the following Capital Projects:

  JX WPC Ammonia Removal
  From: YS Sewer Fund Balance
  To: JX Capital Cash $4,077.50

  JY Drainage / Baptist Church Rd / Mohegan Ave / Sherman Court / Old Crompond Rd
  From: A General Fund Balance
  To: JY Capital Cash $34,624.37

  HL Library Boiler / HVAC
  From: L Library Fund Balance
  To: HL Capital Cash $88,894.84

  JO Sewer Inflow / Infiltration
  From: JO Retainage $18,693.75
  JO Fund Balance $ 5,754.78
  To: YS Sewer Cash $24,448.53

  Be it further resolved that the Town Board authorizes the following Capital Projects be closed:
  HM Oakside Sewer
  HS2 Commerce Street Streetscape – Phase 2
  HT Mohegan East Sewer
  JA Holland Sporting Club
  JY2 East Main Street Streetscape
   

• Whereas, Resolution #127 of 2015 authorizing the Supervisor to sign a contract with Automated Control Logic, Inc. for alarm monitoring of the HVAC Systems in the John C. Hart Memorial Library originally stated the contract date to be for one year from April 8, 2015 to April 7, 2016, and

  Whereas, the contract was a two year contract that should expire on April 13, 2017, now

  Therefore Be It Resolved, that Resolution #127 of 2015 is hereby amended to correct the expiration date of the contract to be April 13, 2017.
   

• Be it resolved that the Town Board hereby authorizes the Town Comptroller to pay J John Michaud the cash value of unused time as of his date of termination, Wednesday, March 23, 2016 

  Rate of Pay: $30.6013 hourly
  Vacation: 38.75 hours x $30.6013 = $ 1,185.80
  Personal Days: 22.50 hours x $30.6013 = $ 688.53
  Floating Holidays: 15.00 hours x $30.6013 = $ 459.02
  Total $ 2,333.35

  Be it further resolved that the Comptroller is hereby authorized to transfer funds for the purpose of this payout at termination as follows:
  From:
  D5110.101 Highway Salary
  To:
  D5110.108 Highway Lump Sum $2,333.35
   

• WHEREAS, James Ford Plumbing & Heating Co Inc completed all plumbing work as part of the Ammonia Removal Project; and WHEREAS, the Town withheld $4,077.50 as retainage; now therefore be it RESOLVED, that the remaining retainage in the amount of $4,077.50 is hereby released to James Ford Plumbing & Heating Co Inc, of Yorktown Heights, NY 10598
   
• Be it resolved that the Town Board hereby authorizes the Town Comptroller to pay Larry Eidelman the cash value of unused time and pro-rated longevity as of his retirement date.

  Rate of Pay: $47.2414 hourly, $377.93 daily
  Compensatory: 3.88 hours x $ 47.2414 = $ 183.30
  Personal Days: 1 day x $377.93 = $ 377.93
  Vacation: 12 days x $377.93 = $ 4,535.16
  Holiday Pay: 3.09 days x $377.93 = $ 1,167.80
  Longevity:
  $1,925 / 240 days = $8.02 per day
  01/24/16 to 03/30/16 = 42 days = $ 336.88

  Public Safety Officer Stipend
  $1,200 / 240 days = $5.00 per day
  01/01/16-03/30/16 = 57 days = $ 285.00

  Total $ 6,886.07

  Be it further resolved that the Comptroller is hereby authorized to transfer funds for the purpose of this payout at retirement as follows:
  From:
  A3120.102 Police Salary $5,096.39
  A3120.107 Police Holiday $1,167.80
  A3120.106 Police Longevity $336.88
  A3120.131 Police Stipend $285.00
  To:
  A3120.108 Police Lump Sum Payments
  Amount: $6,886.07
   

• WHEREAS, James Ford Plumbing & Heating Co Inc completed all plumbing work as part of the Sewer Consent Order Compliance Capital Project; and WHEREAS, the Town withheld $1,315.00 as retainage; now therefore be it RESOLVED, that the remaining retainage in the amount of $1,315.00 is hereby released to James Ford Plumbing & Heating Co Inc, of Yorktown Heights, NY 10598.

Parks and Recreation:
This is a resolution adopted by the Town Board of the Town of Yorktown at its meeting held on April 12, 2016.

WHEREAS, invitation to bid for the Provision of Buses for the Summer Camp Program for
the Yorktown Parks and Recreation Department was duly advertised, and

WHEREAS, said bids were received and opened on March 30, 2016, with the bid amounts
for the above-referenced project summarized as follows; NOW, THEREFORE BE IT

Section I. A. (School Buses for Swimming Program)

Section I. B (School Buses for Extended Day Program)

RESOLVED, that upon recommendation of the Superintendent of Parks and Recreation, Brian Gray, the bid for Section I. A. (School Buses for Swimming Program) and Section I. B (School Buses for Extended Day Program) be combined and is hereby awarded to Royal Coach Lines, Inc. the lowest responsible bidder.

Section I. C (School Buses for Trips 1, 3, 4, 5, 6, 9, 10, 13, 14, 15, 18, 19)

RESOLVED, that upon recommendation of the Superintendent of Parks and Recreation, Brian Gray, the bid for Section I. C (School Buses for 1, 3, 4, 5, 6, 9, 10, 13, 14, 15, 18, 19) be and is hereby awarded to Royal Coach Lines, Inc. the lowest responsible bidder.