Town Board Meeting

FINAL TOWN BOARD AGENDA
TOWN OF YORKTOWN
June 4, 2013

PLACE:
TOWN HALL 7:30pm

1. PLEDGE OF ALLEGIANCE

2. MOMENT OF SILENCE

3. REPORT FROM SUPERVISOR MICHAEL GRACE

4. REPORTS FROM TOWN BOARD MEMBERS

5. RESOLUTIONS FROM THE MEETING OF 05/21//2013

6. COURTESY OF THE FLOOR

7. ADVERTISING
Bids:
• Police Vehicle Emergency Equipment
NOTICE IS HEREBY GIVEN that sealed proposals will be received by the Town Clerk of the Town of Yorktown, Westchester County, NY until 11:00 AM on June 17, 2013 at the Town Hall, 363 Underhill Avenue, Yorktown Heights, NY 10598 for Police Vehicle Emergency Equipment.

8. REFERRAL –
• Town of Yorktown Request for a Wetlands Permit
Construction of a stormwater micropool extended
detention basin to remove phosphorus from
stormwater runoff in the NYC watershed

9. RESOLUTIONS
• Requests from the Engineering Department:
Erosion Control Bond Releases:
#WP-046-12 – Shrub Oak Lake
WHEREAS, Shrub Oak Park Community Association, as applicants, heretofore filed an Wetland Bond in the amount of $300.00, which was deposited into the T33 Account on July 27, 2012, covering Wetland Permit #046-12, for work performed in Shrub Oak lake, and

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $300.00 for erosion control may be released, NOW THEREFORE BE IT

RESOLVED, that the above-described Wetland Bond in the amount of $300.00 be and is hereby released to Shrub Oak Park Community Association, P.O. Box 205, Shrub Oak, NY 10588.

#WP-017-13 – Hunterbrook Road
WHEREAS, Robert Stanard as applicant for Von Lahndorff, posted Check No.1622 in the amount of $300.00, which was deposited into the T33 Account on May 2, 2013, covering permit #017-13, for work performed at the Hunterbrook Road residence, and

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $300.00 for erosion may be released, NOW THEREFORE BE IT

RESOLVED, that the above-described Erosion Bond in the amount of $300.00, be and is hereby released to Mr. Robert Stanard, 20 Sugar Hill Road, North Salem, NY 10560.
#WP-064-12 – Farmwalk Road

WHEREAS, Theresa Ryan, posted check No.6312 in the amount of $300.00, which was deposited into the T33 Account on August 9, 2012, covering permit #WP-064-12, for work performed at her Farmwalk Road residence, and

WHEREAS, the Town Engineer has informed this Board that a representative of her Department has inspected the property and determined that the work has been satisfactorily completed, and that the $300.00 for erosion may be released, NOW THEREFORE BE IT

RESOLVED, that the above-described Erosion Bond in the amount of $300.00, be and is hereby released to Ms. Theresa Ryan, 2918 Farmwalk Road, Yorktown Heights, NY 10598.
Rescind bid for Portable Generator
WHEREAS, the bid for the Purchase of a Portable Generator w/Trailer for the Water Pollution Control Plant, bid #13-2, was awarded on May 22, 2013 to Penn Jersey Machinery, and

WHEREAS, there was an error with the contract specifications identified after the bid award, NOW, THEREFORE BE IT

RESOLVED, the bid is hereby rescinded.

• Request the Human Resource Department:
BE IT RESOLVED, that the Town Board authorizes The Human Resource Specialist in the Human Resource Department to attend Bond, Schoeneck & King's Statewide Annual All day Labor, Employment and HR Conference on June 4, 2013 in Melville, NY, registration fee is $175.00.

• Request from the Director of the Nutrition Center
RESOLVED, that the Supervisor is hereby authorized to sign the Regional Kitchen Agreement between the Town of Yorktown and the Town of Somers for the preparation of Senior Citizens Nutrition Program Meals for the period of January 1, 2013 through December 31, 2013

• Request from the Planning Dept.
WHEREAS, the Town of Yorktown Town Board awarded the renovations to the Yorktown Community and Cultural Center to Peter A. Camilli & Sons Inc. Contractors-Builders, and

WHEREAS, the Town of Yorktown has retained 5% of all payments for a sum of $24,230.25 to ensure all work to be completed and in satisfactory condition, and

WHEREAS, the Town of Yorktown Planning Department indicates all work to be complete and of satisfactory condition; be it

RESOLVED, that the Town of Yorktown Town Board authorizes the release of retainage in the sum of $24,230.25, payable to Peter A. Camilli & Sons Inc.
Contractors-Builders, 210 Marble Ave., Pleasantville, NY 10570.

• Request from the Police Department
WHEREAS, the Town presently owns twenty-nine marked and unmarked police vehicles, which have emergency equipment that is used interchangeably between said police vehicles; and

WHEREAS, to purchase a different makes of police equipment having the same approximate function and capacity as Whelen lightbars, sirens and emergency lights would be inefficient and uneconomical, since alternate brands would have to be purchased the parts for which would not be interchangeable with the ones already on hand, and

WHEREAS, the Central Garage’s mechanics have many years of expertise in maintaining and repairing the Whelen police vehicle emergency equipment, introducing a new manufacture would increase the repair time for a police vehicle;

WHEREAS, the Town is satisfied with the past performance of Whelen police vehicle emergency equipment;

NOW THEREFORE, BE IT RESOLVED by the Town Board of the Town of Yorktown in regular session duly convened, as follows:

For reasons of efficiency and economy and pursuant to the authority conferred by subdivision 5 of section 103 of the General Municipal Law, it is determined by the Town Board that there is a need for standardization in the purchase of police vehicle emergency equipment for use by the Police Department, and the Town’s officials are authorized to seek competitive bids and to contract for the purchase of Whelen police vehicle emergency equipment.

• Request from the Director of the Section 8 Program
WHEREAS, the Section 8 Housing Choice Voucher Program seeks to relieve its financial requirement to reimburse the Town of Yorktown for rent, utilities and Town Attorney fees. This request comes as a result a federal law signed on March 1, 2013.to issue a sequestration order. This order triggered the mandatory reduction of budgetary resources across the Federal government for the remainder of the Federal fiscal year, and

WHEREAS, the Section 8 Housing Choice Voucher Program is fully federally funded, these budget cuts have significantly impacted the Yorktown’s Program’s ability to assist the current number of households in the program and subsequently cover its ongoing administrative expenses, and

WHEREAS, the Yorktown Section 8 Housing Choice Voucher Program, in addition to providing administrative services for the federally funded Section 8 Housing Assistance Program, provides counseling to those participants in the program for other social services, and

WHEREAS, presently there is a substantial need in our community to provide outreach services to those in need, which include the elderly and families in the community affected by the current economic climate; and

NOW THEREFORE, BE IT RESOLVED, that the Town Board hereby directs the Town Comptroller to waive the charging of fees as follows:

$ Annually

• Rent ($14.50/sq. ft for 310 feet) $ 4,495

• Utilities ($3.50/sq. ft for 310 feet) $ 1,085

• Town Attorney $ 5,000

Total $10,580

• Request from the Town Clerk
RESOLVED, that Mid-Hudson Waste, be and is hereby granted
renewal of their garbage license for commercial properties only, for the year 2013

10. AWARD BIDS
• Microfilm/fiche Reader Printer Maintenance – Town Clerk
Whereas invitation to bid was duly advertised for qualified parties to enter into Annual Maintenance Contract for Microfilm/Fiche Reader Printer Maintenance, Repair and Parts; and

WHEREAS, a sole bid was received and opened by the Town Clerk on Tuesday, May 21, 2013 which read as follows:

Metro Imaging Services, Inc.
10 Merry Lane
East Hanover, NJ 07936

Microfilm Reader Printer – Town Clerk’s Office
Maintenance Agreement Cost $ 480.00
Percentage discount off list price for supplies 10%

Microprint 350 – Archival and Record Center
Maintenance Agreement Cost $ 525.00
Percentage discount off list price for supplies 10%

Microfilm Reader Printer – Museum
Maintenance Agreement Cost $ 480.00
Percentage discount off list price for supplies 10%

Microfiche Reader Printer – Building Department
Maintenance Agreement Cost $ 1,480.00
Percentage discount off list price for supplies 10%

Microfilm Reader Printer – John C. Hart Library
Maintenance Agreement Cost $ 680.00
Percentage discount off list price for supplies 10%

Microfilm Reader Printer – Police Department
Maintenance Agreement Cost $ 425.00
Percentage discount off list price for supplies 10%

Microfilm Reader Printer – Court Clerk’s Office
Maintenance Agreement Cost $ 425.00
Percentage discount off list price for supplies 10%

NOW, THEREFORE, BE IT RESOLVED, that the bid be awarded to the sole bidder, Metro Imaging, Inc for the period June 3, 2013 – June 2, 2014 with an option to extend for two (2) additional one year period terms for a total of 3 years

11. VOLUNTEER BOARDS
• Resignation:
Thomas DeChiaro – Landmarks Preservation Commission

12. REFUNDS
• Duplicate Taxes:
Account Number 2475630 $ 5,425.99
RESOLVED, that records of the Receiver of Taxes indicate that the following duplicate payments were made:

Tax & Year Property Amount Refund to:
2012 Sch. 22 27.06-1-9 $5,425.99 Account #2475630

RESOLVED, that the Town Comptroller refund the above noted amount and supporting documentation be filed with the Town Clerk

Account Number 2914500 $2,767.70
RESOLVED, that records of the Receiver of Taxes indicate that the following duplicate payments were made:

Tax & Year Property Amount Refund to:
2012 Sch. 21 17.10-2-46 $2,767.70 Account #2914500
RESOLVED, that the Town Comptroller refund the above noted amount and supporting documentation be filed with the Town Clerk

Account Number 3683000 $ 2,545.21
RESOLVED, that records of the Receiver of Taxes indicate that the following duplicate payments were made:

Tax & Year Property Amount Refund to:
2012 Sch. 22 37.19-2-72 $2,545.21 Account #3683000
RESOLVED, that the Town Comptroller refund the above noted amount and supporting documentation be filed with the Town Clerk

Account Number 4314328 $ 278.37
RESOLVED, that records of the Receiver of Taxes indicate that the following duplicate payments were made:

Tax & Year Property Amount Refund to:
2012 Sch. 22 48.06-1-44.6-28 $ 278.37 Account #4314328
RESOLVED, that the Town Comptroller refund the above noted amount and supporting documentation be filed with the Town Clerk

Account Number 0187500 $ 2,265.76
RESOLVED, that records of the Receiver of Taxes indicate that the following duplicate payments were made:

Tax & Year Property Amount Refund to:
2012 Sch. 21 16.05-1-74 $2,265.76 Account #0187500
RESOLVED, that the Town Comptroller refund the above noted amount and supporting documentation be filed with the Town Clerk

13. MONTHLY REPORTS
• Receiver of Taxes – May 2013
• Building Department – May 2013

14. COURTESY OF THE FLOOR

15. ADJOURN

ALICE E. ROKER
TOWN CLERK
TOWN OF YORKTOWN

DATED: June 4, 2013

Bids/RFPs not yet awarded
• RFP Tax Certiorari Attorney – Legal Dept.
• Tow Bid